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Incoming invoice processing

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​​​​One solution with many benefits.​

Our incoming invoice processing from d.velop offers you a number of advantages. It is directly linked to your financial accounting (ERP, financial accounting or inventory management system) and is therefore completely integrated in your ordering system and financial accounting processes.
 
It digitalises and automates the readout and processing of all incoming invoices and ensures an easy to-use, quick and transparent processing of all invoicing processes ranging from factual invoice verification to approval and account allocation.

In this way d.velop 
  • Shortens process times
  • Increases transparency
  • Eliminates transport and idle times
  • Reduces costs 
  • Ensures compliance of payment dates
  • Secures valuable cash discount amounts for you
  • Enables a timely monthly closing
  • Supports the liquidity planning of your company

 

Perfect in form and function.

Check, approve, allocate – 
with d.velop the processing of incoming invoices functions in the same way as with a posting stamp on your paper documents, but is much simpler, more intuitive, has less scope for error and is considerably quicker and easier to manage.

 

The main reasons for this are:
  • All documents and important information are electronically stored in a digital archive according to the legal regulations and are immediately available at the press of a button.
  • A modern, uncluttered interface and user-friendly navigation enable quick and efficient processing of all documents.
  • If documents are scanned twice you receive a corresponding message. This enables the immediate identification of any errors at the start of the incoming invoice process.
  • Furthermore, with a single click of the mouse you can check section §14 of the German sales tax act to identify invoices which do not conform to the stipulated format.
  • The processing of incoming invoices by d.velop learns from your improvements. An integrated autotrainer automatically generates the relevant extraction rules and in this process continually improves the recognition.

 
​Flexible. Customised. Quick.

Thanks to seamless integration in your ordering and financial accounting system, the determined invoice data is automatically transferred via a general XML interface to a financial accounting or ERP system, is compared to the data there and then processed in the usual way.
 
The interface concept is designed to enable connection to almost all financial accounting or ERP systems.
 
Customised
 

Numerous configuration possibilities in the process allow the easy fine-tuning at any time of the four processing steps of initial account assignment, factual invoice verification, approval and account allocation to your individual checking and approval requirements.

 

Since each processing step is documented, all the authorised employees and all cost centre operatives or the project manager can be informed at any time about the current processing status and is respectively able to provide information.

 
If an operative is unavailable or on holiday, the open assignments are automatically passed on to the respective deputy. This practically eliminates idle times.
  
The resulting advantages for you are:
  • Proven standard solution
  • Seamless integration in the existing ERP/financial accounting systems
  • Direct access to ERP/financial accounting data and to already prepared exports (databases, CSV)
  • Transfer to the financial accounting system with direct posting
  • Four eyes principle
  • Less errors through automated check for duplicates
  • Freely configurable, multi-stage approval process
  • Low training requirement
  • Shorter process times without transport and idle times
  • Reduction of process costs by up to 75%
  • Securing of valuable cash discount amounts and timely monthly closing

 

 

Do you have any questions? Simply telephone Heiko Schmidt on +49 (511) 300 348 - 89​ or send him an email​. He will be happy to help you.​​

 

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