SAF-T and the enterprise status
First of all, please note that pursuant to Article 106 of the Polish Freedom of Economic Activity Act, a medium-sized enterprise is a business which in at least one of the last two financial years:
- employed less than 250 staff members (on an annual average); and
- generated a PLN equivalent of no more than EUR 50 million in net annual revenue from the sale of goods and services and financial transactions or the balance sheet total of assets as of the end of one of those financial years did not exceed a PLN equivalent of EUR 43 million.
Consequently, a large enterprise is one that in each of the last two financial years:
- employed more than 250 staff members (on an annual average); or
- generated a PLN equivalent of more than EUR 50 million in net annual revenue from the sale of goods and services and financial transactions and the balance sheet total of assets as of the end of one of those financial years exceeded a PLN equivalent of EUR 43 million.
To help you assess if your company meets the criteria of a medium-sized or a large enterprise, below we are sending a table for you to fill out.
Be mindful that the exchange rate provided in the tables above applies only to enterprises whose financial year corresponds to the calendar year.
As a reminder, please note that from 1 July 2016 the obligation to file documents in the SAF-T format, both in the case of an inspection and with respect to the VAT records, will apply only to enterprises classified as large. Such enterprises will have to file VAT sales and purchase records with the tax authorities without their request, and the other data structures – at the request of the tax authorities and tax inspection authorities.
The obligation to file VAT records in the SAF-T format from 1 July 2016 will also apply to companies which do not have a fixed establishment in Poland but which are registered for VAT here. In determining whether a foreign enterprise is a large enterprise, all of its business activities have to be considered, those in Poland, as well as those abroad. The Ministry of Finance adopted such an approach in their explanations published on the official website.
Between 1 July 2016 and 30 June 2018, micro, small and medium-sized enterprises as defined by the Polish Freedom of Economic Activity Act will be able to choose whether they want to transmit their data during a tax inspection in the SAF-T format or not. Not until July 2018 will they be obliged by law to transmit data in the SAF-T format.
Small and medium-sized enterprises will have to start filing VAT data in the SAF-T format as soon as 1 January 2017. The obligation will reach micro enterprises from the beginning of 2018.
If you would like us to examine your data to classify your company as a medium-sized or large enterprise, please do not hesitate to contact us. Our tax advisers in Gdansk, Gliwice, Cracow, Poznan, Warsaw and Wroclaw are at your service in this respect. We are also at your service to answer any other questions you may have with respect to tax advisory services in Poland.